![]() Benefits of collaborative editing within project management software With online collaborative editing, the review cycle is shortened, people aren’t requesting duplicate or conflicting edits, and the risk of miscommunication and rework is decreased. Thanks to technological advances today, it's possible to have multiple people review, mark up, and edit a document or review a task all at the same time.įor instance, Google Documents allows multiple people to make edits, suggest changes, and leave comments simultaneously. In some cases, you could end up with the second editor asking you to change something the first editor just told you to do. Once the senior designer approved it, it would then go to the project manager or another stakeholder for edits and so on. They’d get it back, make changes, and then have to send it off again. The other option, which was even slower and more likely to require rework, was to pass a document or deliverable off to one person and then another.įor example, a designer might provide a draft to the senior designer to be edited. It required everyone to physically collocate in one place at one time.If they didn’t take proper notes, the person making the changes may have forgotten what was asked by the time they go to make the actual change.Requests could be misunderstood or miscommunicated. ![]() Changes and requests could easily be missed during the cross-discussion.That person would later need to make the agreed-upon changes.Īs you can imagine, there were several drawbacks to this approach: In the past, collaborative editing may have meant putting everyone in one room, sitting around a table discussing edits and changes while one person takes notes. If you have multiple editors who need to review the content at the same time.If you believe there will be multiple revisions and back and forth required between the writer and editor.If you have a long document such as an eBook and you want the editor to be working on older chapters or pages while the writer is still creating more content.This is similar to task editing except it’s solely in relation to documents and files attached to project tasks and excludes any other task work.ĭocument collaborative editing can be useful for several different scenarios: This means if one of them requests a change, the others can see it and determine if that will impact their review and approval.ĭocument collaborative editing is when multiple people are editing the same document simultaneously. Thanks to task collaborative editing, they can all be assigned to the work at the same time. In a larger organization, you may have one reviewer checking the content, another approving the visuals, and a third ensuring there are no legal concerns. Task collaborative editing is when project tasks are assigned to multiple team members at once, allowing them to work together collectively.įor example, imagine you have ad campaign copy that’s ready for review. There are two types of collaborative editing in project management: This means that collaborative editing is working together to edit, revise, and improve a file, document, or other deliverables. ![]() ![]() The minute you add a second person, you create the need for collaboration.Ĭollaboration is simply the act of working together to produce, create, or achieve something. It’s pretty unusual to have a project team of one without any other team members, approvers, reviewers, or critical stakeholders. Why Should I Use Collaborative Editing in Project Management Software? ![]()
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